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Active Monitoring

All monitoring in the department should be actively promoted and supported by the Head of Department and senior management.

To ensure appropriate levels of monitoring departments should develop monitoring programmes for all areas and activities. The programmes should specify the scope of the monitoring activities i.e. location, topic, timeframe and recording method, the people responsible and the frequency.

Developing programmes of active monitoring (visits, checks and inspections) can be the function of Departmental Safety Committees which are constituted in larger departments. See: UCLs Organisation & Arrangements for Safety Section 3.4 'Departmental Safety Committees'. In departments that don't have a safety committee the Departmental Safety Officer can draft a programme of active monitoring to be discussed and agreed with the Head of Department and/senior managers.

Although it's at its most effective when carried out by senior members of the department less senior members of staff may be just as effective provided their reports are acted upon.

The manager of the activity or work area must ensure that the person(s) delegated to carry out monitoring on their behalf:

  • is familiar with the activities, locations and hazards being monitored;
  • is authorised to take remedial action.

Health surveillance is carried out by UCLs Occupational Health Service. See: 'What we do'

Reactive Monitoring

The manager of the individual or work activity involved in the incident is responsible for investigating the causes of the incident. Incident co-ordinators and Departmental Safety Officers may assist with the investigation but its not their primary responsibility. See: Roles & Responsibilities

Work related ill-health and sickness absence is investigated by UCLs Occupational Health Service.




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