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SAFETY MONITORING

Active Monitoring

The amount of monitoring that needs to be done i.e. the frequency and depth of measurement will depend on several different factors including:

  • mandatory monitoring requirements with defined maximum intervals i.e. statutory testing;
  • the degree of risk associated with the particular location/activity;
  • individual UCL requirements e.g. monthly fire extinguisher checks;
  • historical evidence of poor standards of workplace safety i.e. accident / incident data, results from previous inspections.

Heads of Department must ensure that the monitoring programme is based on the risk profile of the Department with higher risk activities and areas being monitored more frequently than low risk areas and activities. Departments that have a health and safety risk register can use this to determine frequencies for monitoring programmes.

Where an improvement or change to a control measure has been made as a result of an incident the manager responsible for implementing the change must monitor it's effectiveness.

Example of a monitoring programme for a department working with significant risks:

TYPE OF MONITORING
EXAMPLE
FREQUENCY
CARRIED OUT BY
RESPONSIBLE FOR ENSURING CARRIED OUT
SAFETY TOUR
visit to all areas of the department
arranged to ensure all areas visited annually
Senior Managers
Head of Department
WORKPLACE HAZARD SPOTTING
informal method of identifying potential problems
6 months
Delegated person
Manager of the work area
CHECKLIST OF RISK CONTROL MEASURES
chemical waste management
monthly*
Delegated person
Principle investigator / Manager of the activity or work area
housekeeping standards
first aid provision
EXAMINATION OF DOCUMENTS
risk assessments, codes of practice
annually
Delegated person
Principle investigator / Manager of the activity or work area
RISK SURVEY
examination of the overall management of a specific risk e.g. flammable gases
1 risk category per month
Delegated person
Head of Department
STATUTORY TESTING**

Lifting Equipment

every 12 months

Competent third party
Manager of the equipment
Pressure Equipment
in accordance with the written scheme of examination
Local Exhaust Ventilation
every 12-14 months

*Frequencies can be increased / decreased according to results i.e. if the results of an inspection / check are consistently positive then the frequency can be reduced and vice versa. This will ensure that resources needed to carry out monitoring activities can be utilised more effectively.

**Statutory testing / examination must only be carried out by a competent person on certain types of equipment where safe operation is critically dependant on its condition and where deterioration could result in significant risk to individuals. NB this type of inspection is independent of routine maintenance programs (although they may be combined if contracted out).

Reactive Monitoring

An investigation must be always be carried following an incident (as defined on the incident reporting webpage), such as: work related injury or ill-health, near miss, failure of equipment etc.  The level of investigation necessary will depend on the severity of the incident.

 

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