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Frequently Asked Safety Questions
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Frequently Asked Questions

I have a particular safety concern.
Who do I report it to?
You should always talk to your manager about any concerns you have with your working environment. If your concern involves an immediate risk to safety, the first thing you should do is to make sure that everybody is safe.

 

If a hazard is still present, then everything that can be done safely, should be done to remove or isolate the hazard. If you think you concern might require more specialist advice, you could contact someone from the Safety Services Team as well as speaking with your manager about it.

 

To find the contact details for the appropriate person in the Safety Services Team, go to the Contact Us page

 

How do I report a hazard or near miss?
The first thing you should always do after you notice a hazard or a near miss is to make sure that everybody is safe. If the hazard is still present, then everything that can be done safely, should be done to remove or isolate the hazard.

 

You should then report the hazard or near miss verbally to your manager. The hazard observation or near miss should be put on RiskNET. For information on reporting hazard observations and near misses, go to the Incidents and Incident Reporting page.

 

How do I get training to do my job safely?
It is your manager's responsibility to ensure that you, receive manadatory training, are competent to do your specific job safely and understand any safety responsibilities you have.

 

Such training should form part of your induction and perfomance management. If you have any concerns about training, then you should speak to your rmanager in the first instance.

 

UCL Estates uses a wide variety of training types to ensure staff can gain the required competencies. Go to the Safety Training page for more information about this.

 

I think my work station set up is causing me discomfort. What can I do?
There are a few simple actions you can take to check your work-station is set up properly for your comfort.

 

Go to the Safety Services DSE page for some information about this and what to do if you are still feeling discomfort.

 

What UCL Standards and Policies do I need to know about?
At the very least you should know about the Estates H&S Policy

 

Depending on your work, you will also need to know about other standards and guidance.

 

For information on the specific standards and guidance, go to the relevant page under Safety Topics

 

I am interested in being a Fire Evacuation Marshall. What does it involve and how do I become one?
Each floor of a UCL Estates building should usually have at least 3 Fire Evacuation Marshalls (FEMs). 

 

You should talk to your building's Senior Fire Evacuation Marshal to see if your floor requires any more trained FEMs.  If so then you should discuss with you manager the possibility of fulfilling this role and undergoing the training.

 

To read about the duties and training for a FEM, go to the Training - FEM document

 

Where can I find information on asbestos?
Go to the Asbestos section of the Safety Topics page for more information about asbestos.

 

Where can I get help reviewing Risk Assessment and Method Statements (RAMS)?
Staff who are overseeing contracts or work will need to be familiar with how to recognise a good Risk Assessment and Method Statement (RAMS).

 

Since a RAMS can be quite a technical document, some of the information can seem overwhelming if you don't have specialist knowledge.

 

If you need specialist advice on anything is a RAMS, you should contact the Safety Team

 

What happens if someone has an accident?
The first thing you should always do after an accident is to make sure that everybody is safe and, if required, receives medical attention.

 

In the first instance contact your local first aider. In emergency situations dial 222 and request an ambulance.

 

If the hazard that caused the incident is still present, then everything that can be done safely, should be done to remove or isolate the hazard. You should then report the incident verbally to your manager. (See How do I report an incident or accident? below)

 

How do I report an incident or accident?
The first thing you should always do after an accident or incident is to make sure that everybody is safe and, if required, receives medical attention (See What happens if someone has an accident? above)

 

If the hazard that caused the incident is still present, then everything that can be done safely, should be done to remove or isolate the hazard.

 

You should then report the incident verbally to your manager. The incident should be put on RiskNET, even if it is not significant. For information on reporting incidents or accidents, go to the Incidents and Incident Reporting page.

 

I need Personal Protective Equipment for my job. How do I get it?
It is your manager's responsibility to ensure that you have all the PPE that you require to do your specific job safely.

 

It is your responsibility to ensure that you use PPE properly where required. If you have any concerns about PPE, then you should speak to you manager in the first instance.

 

For more information about PPE go to the Personal Protective Equipment page.

 

For information on PPE for specific situations or hazards, go to the relevant section under Safety Topics.

 

I would like to contribute to the safety of my work. How can I do that?
Everybody has a valuable contribution to make to safety in their workplace. Your contribution might also form part of your performance management and professional development, so talk with your manager about this.

 

You could be involved in a variety of ways:
  • Become a Fire Evacuation Marshal
  • Become an Appointed First Aider
  • Volunteer to deliver briefings or tool box talks to your colleagues on a specialist topic
  • Develop an innovative solution for a safety issue at your work
  • Take some time to notice hazards or safety issues around you and raise these with your manager
  • Take some of the safety training or e-learning offered at UCL (for example DSE Assessor) so you can support other staff on particular topics
  • Learn how to use the reporting tools (RiskNET) and volunteer to enter incident reports when required
You should always talk your manager about how your involvement will contribute to your workplace and any training required. For information on training, go to the Safety Training page

 

I'm interested in being a First Aider. What does it involve and how do I become one?
You should talk to someone at Safety Services to see if your floor requires any more trained Appointed First Aiders. If so then you should discuss with you manager the possibility of fulfilling this role and undergoing the training.

 

To read about the duties and training for an Appointed First Aider, go to the First Aid Guidance

 

I have moved offices and don't know the fire alarm points or evacuation routes. What should I do?
This information should be provided to staff on their first few days of working in a building.

 

If this has not happened you should let your manager know, as there may also be other people in the workplace who also need to know this information.

 

Each floor of a UCL Estates building should usually have at least 3 Fire Evacuation Marshalls (FEMs). You should try to find out who holds this role and ask them about fire safety and evacuation for your building.

 

I have hazardous material for disposal.
What is the procedure?
Arrangements must be made with Facilities Services, Hazardous Waste Service for safe removal and disposal. Special arrangements need to be made for the removal of unusual waste e.g. hazardous items not normally disposed of.

 

For more information on this. go to the Waste Disposal section of the Safety Topics page.

 

 

 

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